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1.
Send a PowerPoint
with Audio via E-mail
Before we go on, we should learn something about how audio
works in PowerPoint.
Usually, audio in WAV format will be embedded in PowerPoint
while audio in MP3 or other file formats will be linked to
PowerPoint. And more, sound files larger than 100 KB (i.e.
anything but a short sound effect) will be linked to your
presentation rather than embedded in it.
What is the difference between Linked and Embedded? Embedded
means that when you move the PPT on your computer or e-mail
it, audio will be moved together. When audio is linked, it
will be lost if you move the PPT or e-mail it.
Then how to send a PowerPoint always with audio?
For wav audio which is greater than 100 KB, increase the 100
KB default up to 5 MB.
PowerPoint ->Tools -> Options->General (Link sound
with file size greater than 5000 KB)
For other audio files
Copy the sound file and the PowerPoint presentation in a same
folder (Short path is recommended) and
then reinsert the sound file to PowerPoint. Send the whole
folder via E-mail.
2.
More Ways
to Insert Audio to PowerPoint
The usually practice to
insert audio to PowerPoint is
Insert sound to a slide :
PowerPoint -> Insert (Menu) -> Movies and sounds ->
...
Sometime you have one more option: Insert sound as slide transition
The audio will play as transition and will be embedded to
the PowerPoint file. So when you move the presentation file,
the music will not be lost.
PowerPoint -> Slide Show -> Slide Transition -> Modify
Transition (Right Panel) -> Sound -> Other Sound
3.
Send a PowerPoint
with Video via E-mail
Video is always linked
to PowerPoint. So you should always to put the video and the
PowerPoint presentation to a same folder (Short path is recommended).
Insert the video in this folder to PowerPoint.
4.
Send a PowerPoint
with Links Files via E-mail
If you have created hyperlinks
to other documents to a PowerPoint file, just do not forget
to
include linked documents and the presentation in a same folder.
Then e-mail the folder.
5.
Send a PowerPoint
that Opens Automatically in Mail
Save the PowerPoint presentation
with PPS extension rather than with PPT extension.
PowerPoint -> Save as -> PowerPoint Slideshow (pps)
6.
Make Sure
File Size Does Not Exceed Limitation
Usually there is a file
limit of the recipient¡¯ inbox and mail attachment and you
have reduce the file size.
You can zip the PowerPoint as a Package and send the package.
Also you can convert the PowerPoint to flash to reduce file
size.
Click to learn how you can do the conversion:
http://www.ppt-to-dvd.com/forum/viewtopic.php?p=2934#2934
Or you can reduce the file size manually
http://www.sameshow.com/other/powerpoint-to-flash7.html
7.
All Receipts
View the PowerPoint Presentation
To view the PowerPoint
presentation, your recipients must have the full version of
PowerPoint or PowerPoint Viewer or Open Office Impress.
You can provide download links for your recipients in the
mail.
Download Free PowerPoint Viewer
http://www.microsoft.com/downloads/details.aspx?FamilyID=428d5727-43ab-4f24-90b7-a94784af71a4&displaylang=en
Download Open Office Impress
http://www.openoffice.org/
8.
View a PowerPoint
Presentation without PowerPoint / PowerPoint Viewer/Open Office
If the mail recipient is
a Mac user and if you think it may cause inconvenience to
ask the recipient to download a viewer, you may try this alternative:
Convert PowerPoint to Flash.
Click to learn how you can do the conversion£º
http://www.ppt-to-dvd.com/forum/viewtopic.php?p=2934#2934
Or use this alternative£º
Save your PowerPoint as a html page
This is simple but the transitions, animations or other multimedia
may not be correctly played in the webpage with a web browser.
But it is worth of a try. PowerPoint -> Save As-> Web
Page
9.
Send a Protected
a PowerPoint File
When you send a PowerPoint
to others, you want the content not to be copied at will.
So you need to set password to protect the file. So that viewers
can only open a Read-only version.
PowerPoint ->Tools -> Options->Security
10.
Send
a PowerPoint presentation for Review/as Attachment
Usually you send a PowerPoint as an attachment.
If you want to collect feedback for the presentation from
recipients, you can use the Send a PowerPoint for Review feature.
PowerPoint -> File-> Send To ->Mail Recipient for
Review
Author:
Kingmarsh
is a technology freelance writer. He specializes in the learning
and training for productivity improvement field and in integrating
advances in business productivity with the retention of key
employees. http://wondershare.blogspot.com
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